TAMUK: Travel Update

TRAVEL UPDATE

Betty Contreras, Travel Assistant

Scott Bates, Travel Coordinator

Maricela A. Flores, Chief Accountant

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Mileage can be reimbursed anytime a personally owned vehicle is used for official State business.  Mileage is currently reimbursed at $0.445 per mile, the State-allowed rate.  To compute the number of miles to be reimbursed use the State of Texas on-line mileage guide (Texas Mileage Guide) available at https://fmx.cpa.state.tx.us/fm/travel/index.php or the traveler should keep a log of the odometer readings on his or her vehicle.

As an alternative to using the web-based system (Texas Mileage Guide) the Travel Department has updated the “TAMUK Frequently Used Mileage Chart” and it can be downloaded from http://forms.tamuk.edu/email_attachments/04_09_07/mileage2007.xls.  Save it to your “My Documents” folder or print it out as a reference when preparing your next travel reimbursement.  Remember to discard the old one.  The old “TAMUK Frequently Used Mileage Chart” will no longer be accepted as of Monday, April 10, 2007.  We hope this document will reduce some common errors in the calculations.  One important update is the mileage to the Corpus Christi Airport from Kingsville.  The mileage is 32.9.

For cities or states not listed on the State of Texas on-line mileage guide the only acceptable documentation is actual odometer readings from the traveler’s vehicle.  The traveler should keep a log of the odometer readings on his or her vehicle.  Mileage calculations provided by on-line mapping services such as Mapquest and Yahoomaps are not acceptable as mileage documentation.  Mileage must be broken down from point to point on the voucher.  For example, see Figure 1.

Figure 1

Remember to make sure you use the latest “Travel Voucher” form found on the web http://www.tamuk.edu/businessoffice/accounting/travel.htm.  If you have any questions regarding travel, please contact Betty Contreras at extension 3951.